Stevan Bodiroza
Business Intelligence
Project Management
Web Development
Shaping the Future of Gold Coast – A Volunteer Camp for Sustainable Urban Transformation
Shaping the Future of Gold Coast: A Volunteer Camp for Sustainable Urban Transformation
This section presents project management documents I created as part of my Project Management diploma for a mock project titled “Shaping the Future of Gold Coast: A Volunteer Camp for Sustainable Urban Transformation.”
Project Context and Approach
This project was developed entirely by me, which differs from typical real-world projects that involve collaborative team efforts. As a result, I employed a less granular approach in some areas, balancing exam deadlines, learning requirements, and the comprehensive nature of project management assessments.
Disclaimer
Please note that the names, roles, and organisations referenced in these documents are fictional. Additionally, the pricing for materials and services does not reflect current real-world conditions. These documents are intended to demonstrate my project management capabilities and approach within the context of academic learning.
A Gantt chart is a visual project management tool used to illustrate a project's timeline. It shows tasks, their durations, start and end dates, and their dependencies. In project management, Gantt charts help track progress, allocate resources, and ensure that tasks are completed on schedule. They are invaluable for maintaining an overview of complex projects, enabling clear communication among stakeholders.
GANTT CHART
A time-phased project budget is a detailed financial plan that allocates costs across specific time periods within a project’s lifecycle. It breaks down the total budget into phases, often aligned with project milestones or key deliverables. In project management, this tool ensures that resources are available when needed, helps monitor spending against the plan, and allows for adjustments to keep the project on track financially. It is essential for managing cash flow and ensuring that the project remains within its approved budget.
Time-phased Project Budget
A Project Management Plan (PMP) is a comprehensive document that outlines how a project will be executed, monitored, and controlled. It serves as a blueprint for project success by detailing key aspects such as scope, schedule, cost, quality, resources, risk, and communication management. In project management, the PMP ensures alignment among stakeholders, provides clear direction for the project team, and establishes benchmarks for measuring progress and performance. It is a living document that evolves as the project progresses.
Project Management Plan (PMP)
A Project Charter is a foundational document that formally authorises a project and grants the project manager the authority to allocate resources and make decisions. It outlines the project's objectives, scope, key stakeholders, high-level risks, and overall purpose. In project management, the charter serves as a reference point for stakeholders, ensuring alignment on the project's goals and providing a clear mandate for execution. It is typically created early in the project lifecycle and is crucial for securing buy-in and support.
Project Charter
A Budget Summary provides a high-level overview of a project’s financial plan, including total estimated costs, key expense categories, and funding sources. It offers a snapshot of how resources will be allocated across different phases or activities. In project management, the budget summary is essential for stakeholders to understand the financial scope, monitor overall spending, and ensure the project remains within financial constraints. It serves as a quick reference to track expenditures against the planned budget.
Budget Summary
A Network Diagram visually represents the sequence of tasks and their dependencies within a project. It maps out the flow of activities, showing how each task is connected and identifying the critical path—the longest sequence of dependent tasks that determines the project's shortest possible duration. In project management, understanding the critical path is vital for identifying tasks that cannot be delayed without affecting the overall project timeline. This tool helps prioritise key activities, manage resources efficiently, and mitigate scheduling risks.
Network Diagram
Meeting Minutes are formal records of discussions, decisions, and action items from project meetings. They capture essential information such as attendees, agenda topics, key points discussed, decisions made, and assigned tasks with deadlines. In project management, meeting minutes serve as an official record to ensure accountability, track progress, and keep stakeholders aligned. They help maintain transparency, provide a reference for future discussions, and ensure that agreed-upon actions are followed through.
Meeting Minutes
An Authorisation Procedure outlines the process for approving key decisions, expenditures, or changes within a project. It specifies who has the authority to approve various actions, the criteria for approvals, and the documentation required. In project management, this procedure ensures that decisions are made consistently, transparently, and in alignment with project goals. It helps prevent unauthorised changes, controls budget spending, and maintains accountability by clearly defining roles and responsibilities in the approval process.
Authorisation Procedure
An Invitation Letter for a Meeting is a formal communication sent to participants, informing them of an upcoming meeting’s purpose, date, time, location, and agenda. It sets the tone for the meeting and ensures that attendees are prepared by providing essential details and expectations. In project management, such letters play a crucial role in fostering collaboration, ensuring stakeholder engagement, and promoting efficient use of meeting time by outlining key discussion points in advance.
Meeting Invitation Letter
A Meeting Agenda is a structured outline of topics to be discussed during a meeting. It typically includes the meeting’s objective, a list of discussion items, time allocations for each topic, and the names of presenters or responsible parties. In project management, an agenda ensures meetings are focused, productive, and time-efficient. It provides clarity on priorities, helps participants prepare in advance, and supports effective decision-making by keeping discussions on track.
Meeting Agenda
A Work Breakdown Structure (WBS) is a hierarchical decomposition of a project into smaller, more manageable components. It breaks down the project scope into tasks, subtasks, and deliverables, making it easier to plan, assign responsibilities, and track progress. In project management, the WBS is a critical tool for defining the work that needs to be done, organising project tasks, and establishing a clear project timeline. It also helps identify dependencies and ensures that all aspects of the project are covered, reducing the risk of overlooking important activities.
Work Breakdown Structure (WBS)
A WBS Dictionary is a detailed companion document to the Work Breakdown Structure (WBS) that provides descriptions and additional information for each element or work package in the WBS. It typically includes details such as task objectives, deliverables, responsible parties, timeframes, costs, and any specific resources required. In project management, the WBS Dictionary ensures clarity by defining each task in more detail, helping project teams understand their roles, responsibilities, and expectations for successful task completion.
WBS Dictionary
A Change Request Form is a formal document used to propose changes to the project scope, schedule, cost, or resources. It outlines the details of the change, reasons for the request, the impact it may have on the project, and the resources required to implement the change. In project management, the Change Request Form is critical for maintaining control over the project, ensuring that changes are evaluated, approved, and documented systematically. It helps manage scope creep, ensures stakeholder agreement, and supports transparency throughout the project lifecycle.
Change Request Form
A Project Work Package Budget is a detailed financial plan for a specific work package within a project. It outlines the estimated costs for completing that particular portion of the project, including labour, materials, equipment, and any other resources required. In project management, the work package budget helps monitor and control costs at a granular level, ensuring that each segment of the project stays within its allocated budget. It is essential for tracking performance, identifying potential cost overruns early, and maintaining financial accountability throughout the project.
Project Work Package Budget
Description
2024 - ongoing
The "Shaping the Future of Gold Coast" project aims to enhance public spaces within the City of Gold Coast through a collaborative volunteer camp involving both international and domestic architecture students. This initiative, developed in partnership with a local non-profit organisation and the City Council, focuses on sustainable urban development and community engagement. By harnessing the creative talents of architecture students, the project aspires to produce innovative architectural designs that meet local needs while promoting environmental sustainability.
Creative Commons License: The content on this website, including all written descriptions, architectural designs, and technical materials related to the "Shaping the Future of Gold Coast" project, is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.
Disclaimer and Terms of Use: The information and materials published on this website are intended for personal, non-commercial use only. Any commercial use, reproduction, distribution, or adaptation of the content is strictly prohibited without prior written permission.
While this project is designed as a non-profit initiative for the City of Gold Coast, I envision its principles being applied to elevate architectural landscapes across the globe. I am passionate about collaborating with emerging architecture students and progressive local communities—ranging from the smallest villages to mega cities—that are keen to provide opportunities for young creative minds dedicated to enhancing the world around us.
As this project develops, I invite those interested in implementing these ideas to engage with me in a collaborative manner. It is essential that any use of this project aligns with its core values and vision. I would be honoured to lend my expertise to ensure we bring this vision to life together, fostering a positive impact on communities worldwide.
Watermarking and Identifiers: Subtle watermarks and identifiers have been embedded within the digital files of the architectural designs and technical materials to trace the origin of the content and maintain authenticity.
Monitoring and Enforcement: Regular monitoring is conducted to detect any unauthorized use of the "Shaping the Future of Gold Coast" content. In cases of infringement or commercial use, appropriate legal action will be taken to safeguard intellectual property rights.